We are excited to recruit a Assistant Manager Estate Management to be to be part of our dynamic Estate Management team!
Responsibilities:
Workplace Health & Safety, Security
- Assist in developing and maintaining policies, procedures, and risk management processes.
- Perform scheduled inspections and audits to ensure compliance with statutory requirements and internal standards.
- Manage and coordinate all incident reporting, investigation, and close-out with relevant stakeholders.
- Serve as the appointed Fire Safety Manager (FSM Role) and execute duties in compliance with the Fire Safety Act and CERT Regulations.
- Prepare and manage WHSE Committee meetings and working groups (e.g, WHS, Sustainability, Emergency Preparedness).
- Support regulatory compliance relating to WHS, Fire Safety, environmental obligations, and internal audit (e.g, ISOs) requirements.
Sustainability Operations
- Lead the University's sustainability operations, ensuring alignment with long-term estate development and regulatory requirements.
- Oversee utilities performance and key environmental indicators, providing direction on improvement measures and long-term optimisation.
- Responsible for the timely preparation and quality assurance of the annual sustainability report (ensuring accuracy and data integrity).
- Serve as the primary Point of Contact (POC) for sustainability reporting at Committee-Level.
- Develop and deliver sustainability training to staff and students.
- Provide guidance and technical support to the team members and departments to ensure consistent application of sustainability requirements.
Operations (Coordination & Oversight)
- Coordinate operation-related activities to ensure offices and classrooms remain safe, compliant, and operational.
- Liaise with external service providers and vendors on routine servicing and workplace support matters.
- Monitor service delivery standards and ensure contractual requirements are met.
- Maintain records related to inspections, vendor servicing, and compliance documentation.
- Prepare presentations for management meetings.
- Organize departmental records to ensure information is easily accessible.
- Support special projects and follow-up on instructions from the HOD
Criteria:
Qualifications
- Degree in in Workplace Safety & Health, Environmental Studies, Facilities Management, or equivalent.
- Candidates with a degree in Business Administration or related disciplines may apply, if they have demonstrated experience in project management, sustainability or estate management.
- Certified as Fire Safety Manager.
- Certified as a Green Mark Accredited Professional will be an added advantage.
- Certified as ACLP will be an added advantage.
Relevant Experience
- At least 5 years of experience in workplace safety, security, facilities operations, or compliance-focused roles.
- Knowledge of local WSH regulations and safety management frameworks (e.g. ISO standards).
- Knowledge of local Fire Safety regulations
- Proven leadership experience managing diverse teams.
- High level of initiative, pro-activeness and independence.
- Excellent fact-finding, problem-solving, and analytical skills.
- Ability to multi-task and deliver results in a dynamic environment
- Ability to work under pressure, adaptable to change and manage challenges
- Excellent presentation skills
- Excellent interpersonal and communication skills
- The internal title of the role is Assistant Manager Estate Management (Work, Health, Safety & Environment)
Closing date: 31 March 2026
Please send your application via https://careers.jcu.edu.sg/cw/en/listing
The Singapore campus of James Cook University (registered as James Cook University Pte Ltd in Singapore) is a wholly owned company of James Cook University Australia. The University offers Bachelor & Master Programs in Business, Psychology, Information Technology & Education at the Singapore campus of James Cook University.
