Assistant Manager (Administration & Operations)

Young and research-intensive, Nanyang Technological University, Singapore (NTU Singapore) is ranked among the world's top universities. NTU's College of Computing and Data Science (CCDS) is a leading college that is known for its excellent curriculum, outstanding and impactful research, and world-renowned faculty.

A hot bed of cutting-edge technology and groundbreaking research, the College aims to groom the next generation of leaders, thinkers, and innovators to thrive in the digital age. Located in the heart of Asia, NTU's College of Computing and Data Science is an exciting place to learn and grow. We welcome you to join our community of faculty, students and alumni who are shaping the future of AI, Data Science and Computing.

Assistant Manager (Administration & Operations)

Provide high-level administrative and secretariat support to CCDS senior management, ensuring effective governance, quality assurance, and smooth operational management. The role enables informed decision-making, external validation readiness, and efficient execution of academic initiatives.

Key Responsibilities:

Supervisory & Administrative Oversight

• Provide leadership and guidance to general office and administrative staff, fostering a high-performing, collaborative team.

• Oversee and optimise facilities, procurement, asset management, and day-to-day operations to ensure efficiency and compliance.

• Drive continuous process improvements, effectively monitor budgets, and proactively resolve operational challenges.

Strategic & Management Support

• Assist Head (Administration and Ops) to prepare and compile institutional reports, including the College self-evaluation report, ensuring accuracy, consistency, and compliance.

• Integrate multi-departmental inputs into coherent, evidence-based outputs.

Visiting Committee & High-Profile Visit Coordination

• Assist Head (AO) to organize VC and QAFU visits, managing schedules, logistics, protocol, and honoraria.

• Liaise with NTU central offices and external stakeholders.

• Facilitate post-visit reporting and follow-ups.

Secretariat & Governance

• Assist in secretariat duties for College Management Committee (CMC), College Advisory Board (CAB) and Visiting Committee (VC).

• Plan and manage meetings: agendas, materials, minutes, and action tracking.

Non-Resident Professional (NRP) Visit Administration

• Coordinate NRP visit submissions, approvals, and compliance documentation.

• Ensure timely processing and alignment with financial and HR workflows.

Requirements:

Qualifications & Competencies

• Bachelor's degree in Business/ Admin/ Public Administration or related field.

• 3 to 5 years in administration, secretariat, or governance support (higher education preferred).

• Knowledge of governance frameworks, quality assurance, and institutional reporting.

• Strong planning, analytical, and organizational skills.

• Excellent communication and stakeholder management abilities.

Professional Attributes

• Integrity, discretion, and accountability.

• Detail-oriented, proactive, and solution-focused.

• Able to manage competing priorities and deliver results under pressure.

We regret to inform that only shortlisted candidates will be notified.