Assistant Manager (1-year contract), LKCSB/ITI@SMU

Job Description

• This position is for Lee Kong Chian School of Business/International Trading Institute @ SMU (LKCSB/ITI@SMU).
• Student Management
• Compile, update, and maintain student records for the Maritime & Business Operations (MBOT) and International Trading Track (ITT).
• Conduct and manage outreach to prospective students to generate interest in the MBOT & ITT.
• Manage the Maritime Merchants Society (MMS) student club.
• Manage all MBOT & ITT activities, including guest seminars, site visits, and networking events.
• Manage the overseas exchange programme, scholarships, awards, and bursaries.
• Industry Partners Management (external stakeholders)
• Support collaboration with government agencies.
• Support engagement with industry partners and donors.
• Assist with the organisation of industry meetings and activities.
• Update of Industry contacts and records.
• Maintain the industry database.
• Support the institute's digital/social/marketing communications
• Update and maintain the website.
• Create marketing and communication materials for programmes.
• Engage students on social media platforms, i.e., Linkedln, Instagram, and Telegram.
• Provide operational support for events and seminars
• Prepare event and seminar collaterals, such as flyers, registration forms, etc.
• Maintain communications and updates with students and/or speakers.
• Support operations of events, seminars, and programmes.
• Support the operations of the office
• Respond to enquiries from external and internal parties.
• Support finance payments and updating of finance records.
• Support companies requests for interns or graduate employments.
• Work across SMU offices on operational and administrative matters (such as, coordinate study trips, track progress of students internship, facilitate the work-study electives, administer scholarships, awards, and bursaries).
• Assist in any other tasks as assigned.

Qualifications

• A university degree with minimum 3 years of relevant work experience is required.
• Able to travel for work.
• Able to work after hours occasionally.
• A strong command of spoken and written English and Mandarin is required, as the candidate is expected to engage with Chinese industry partners, both in Singapore and China.
• Experience in creating and managing online content and social media.
• Experience in creating and designing marketing and communication collaterals.
• Excellent administrative and organisational skills.
• Excellent interpersonal skills, meticulous, and the ability to multitask.
• Proficient in Microsoft Office applications.
• Self-starter, mature and able to work independently, at the same time, an effective team-player.
• Prior experience with the tertiary education landscape would be an advantage.
• Prior experience in programme management, particularly in undergraduate programmes, will be an advantage.

• This position is for Lee Kong Chian School of Business/International Trading Institute @ SMU (LKCSB/ITI@SMU).
• Student Management
• Compile, update, and maintain student records for the Maritime & Business Operations (MBOT) and International Trading Track (ITT).
• Conduct and manage outreach to prospective students to generate interest in the MBOT & ITT.
• Manage the Maritime Merchants Society (MMS) student club.
• Manage all MBOT & ITT activities, including guest seminars, site visits, and networking events.
• Manage the overseas exchange programme, scholarships, awards, and bursaries.
• Industry Partners Management (external stakeholders)
• Support collaboration with government agencies.
• Support engagement with industry partners and donors.
• Assist with the organisation of industry meetings and activities.
• Update of Industry contacts and records.
• Maintain the industry database.
• Support the institute's digital/social/marketing communications
• Update and maintain the website.
• Create marketing and communication materials for programmes.
• Engage students on social media platforms, i.e., Linkedln, Instagram, and Telegram.
• Provide operational support for events and seminars
• Prepare event and seminar collaterals, such as flyers, registration forms, etc.
• Maintain communications and updates with students and/or speakers.
• Support operations of events, seminars, and programmes.
• Support the operations of the office
• Respond to enquiries from external and internal parties.
• Support finance payments and updating of finance records.
• Support companies requests for interns or graduate employments.
• Work across SMU offices on operational and administrative matters (such as, coordinate study trips, track progress of students internship, facilitate the work-study electives, administer scholarships, awards, and bursaries).
• Assist in any other tasks as assigned.