Assistant HR Executive / Deputy HR Executive (HR Excellence)

Job Scope:

• Maintain staff database by updating information accurately into HRMS
• Extract data from database and analyse data for business insights
• Prepare monthly reports timely and accurately
• Support HR team in activities leading to personnel record creation
• Support re-organisation exercises
• Ensure complete sets of documents are filed into e-Personal RecordFile according to established filing systems
• Implement periodic data quality checks to ensure accuracy and consistency of data
• Liaise with other departments to clean and replace erroneous values with correct values to maintain an accurate HR database
• Prepare letters for staff appointments, movements and HR related matters
• Support data requests from other departments, by obtaining relevant figures or data from Power BI Dashboards

Additional duties when required:-

• Assist with account administration for HRMS
• Support team for system testing when a new system, module or update is rolled out
• Update pages on Intranet website as and when required

Requirements:

• Possess a Diploma in Human Resources or a related field is preferred
• Has some proven experience as a HR administrator or in a similar administrative role, demonstrating HR operations knowledge and attention to detail
• Experience with Human Resources Information Systems and other HR-related software will be beneficial
• Proficient in Microsoft Excel and comfortable working with numbers
• Basic knowledge of MS Word, Powerpoint and Power BI will be an advantage Meticulous, detail oriented & organised
• Have a high level of discretion and confidentiality in handling sensitive employee information
• Able to work independently and has good interpersonal skills