The Finance Assistant Manager/ Manager supports the mission of the Leukemia & Lymphoma Foundation (LLF), a non-profit organisation dedicated to providing financial assistance, patient support and community programmes for individuals affected by blood cancers. The role oversees day-to-day financial operations, strengthens governance, and ensures the accuracy and integrity of LLF's financial systems-including AP/AR, reconciliations, donation and tax-deduction processing and submission, and budgeting for grants and projects while ensuring compliance with regulatory and audit requirement.
Key Responsibilities
1. Financial Operations & Accounting
- Coordinate with the outsourced accounting firm to ensure timely and accurate month-end and year-end financial closing.
- Prepare and provide supporting schedules, documentation, and reconciliations required by the outsourced accountants.
- Manage Accounts Payable (AP) processing, including verifying invoices, coding expenses, preparing payment schedules, executing payments via bank, and maintaining proper documentation for audit and compliance purposes.
- Manage Accounts Receivable (AR), including issuing invoices, recording receipts, and monitoring outstanding amounts.
- Perform bank reconciliations, subsidy reconciliation, donation reconciliations, and ensure alignment with the accounting firm's ledgers.
- Review financial reports prepared by the outsourced firm for accuracy before submission to management and auditors.
- Maintain fixed asset records and ensure updates are communicated to the accounting partner.
2. Donation Management & Reconciliation
- Perform donation reconciliation across online platforms, bank transfers, cheques, GIRO, fundraising events, and third-party giving platforms.
- Ensure accuracy of donor records in CRM or finance systems.
- Coordinate with fundraising and communications teams to resolve discrepancies and ensure clean data trails.
3. IRAS Tax-Deduction & IPC Administration
- Prepare and submit IRAS tax-deduction receipts and donor data uploads via relevant portal (or equivalent IRAS systems).
- Ensure donations comply with IPC guidelines and IRAS regulations.
- Maintain proper supporting documentation and ensure timely and accurate issuance of tax-deductible receipts.
4. Grant, Project & Programme Budgeting
- Prepare and monitor grant and project budgets, ensuring accurate allocation and utilisation of funds.
- Work with programme teams on reporting requirements to funders and donors.
- Track expenditure and prepare financial reports for grantors, charities regulators, and internal stakeholders.
5. Financial Reporting & Analysis
- Prepare monthly management reports, financial statements, variance analysis, and cashflow forecasts.
- Support organisation-wide budgeting and periodic reforecasting.
- Provide financial insights to leadership for strategic decision-making.
6. Compliance, Audit & Governance
- Ensure compliance with the Charities Act, IRAS guidelines, Commissioner of Charities reporting, and internal policies.
- Prepare audit schedules and liaise with external auditors and tax agents.
- Strengthen internal controls and maintain accurate documentation.
7. Systems, Processes & Improvement
- Enhance finance workflows and documentation to support a scalable, future-ready organisation.
- Drive digital improvements in financial systems (e.g., accounting software, donor platforms, approval workflows).
8. Cross-functional Support
- Partner with operations, programmes, fundraising, and communications teams on finance processes.
- Support the CEO with timely, accurate financial reports.
Requirements
Qualifications
- Degree or Diploma in Accounting, Finance, or equivalent.
- Professional qualifications (ACCA, CPA, CA) are advantageous.
Experience
- 4-6 years of finance or accounting experience preferred.
- Experience in AP, AR, bank reconciliation, and donation reconciliation.
- Prior experience in non-profits, social service agencies, healthcare, or SMEs is beneficial.
- Experience with IRAS tax-deduction submissions and IPC requirements is an advantage.
Skills & Competencies
- Strong understanding of accounting standards, internal controls, and charity-sector finance.
- Proficient in accounting software and bank transaction (e.g., Xero, QuickBooks, DBS Ideal) and MS Excel.
- Highly meticulous with strong analytical and organisational skills.
- Strong sense of integrity and confidentiality.
- Able to work both independently and collaboratively in a mission-driven environment.
