Assistant Finance cum Admin Manager
Job Description
Job Description
- Ensure timely submission of management and service reports by site teams to enable accurate, on-time client billing with no delays
- Submit invoices to the client system promptly
- Raise and track client billings for various sites when required
- Keep track of vendor invoices and statements of account, coordinating with site teams as needed
- Support prompt vendor payments by ensuring complete documentation and tracking billing status to support healthy cashflow management
- Ensure compliance with financial procedures, including purchase approvals, documentation, and expense claims
- Supervise administrative team responsible for site operations and administrative tasks
- Manage audit documentation by verifying proper follow-up on audited items and ensuring required documents are uploaded to the appropriate platform / system
- Track term contractor documentation submission and expiry dates, including insurances and security deposits
- Update and maintain Standard Operating Procedures (SOPs) and guidebooks
- Stay informed about the latest circulars and notices, ensuring compliance with changing authority requirements
- Provide support for other HQ Administration matters including employee training, team communications (e.g. newsletter), weekly safety briefing tracking, data collation as required
- Support team bid and startup activities for new wins, including site surveys, transition planning, tenant engagement and handover processes
- Provide support for any additional tasks as assigned
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