Job Description
Assistant Director, Estates (Facilities Operations & Safety)
Posting Start Date: 15/04/2026
Schemes of Service: Corporate
Division: Estates
Employment Type: Permanent
The Assistant Director, Estates (Facilities Operations & Safety) is responsible for managing and maintain facilities operations for campus facilities; and oversee and manage safety operations.
Key Responsibilities
- Campus Operations
- Oversee daily operation operations with the Facilities Management (FM) operations team
- Conduct regular onsite checks to ensure operational readiness and safety of campus and ensure service deliverables by respective vendors, inclusive of safety inspections and services audits
- Manage procurement, tenders, contracts, and system maintenance
- Follow up on recommended actions arising from incidents (including safety)
- Ensure adherence to legislative and safety requirements
- Represents the FM operations team to on discussions for key events/ users dialogues
- Process Improvement
- Review and approve policies and procedures
- Review and support/ approve operations strategies; and provide technical advice on facilities system and recommend improvements
- Explore the use of automation
- Budgeting & Procurement
- Provide financial forecasts and projections to support decision making for various initiatives
- Provide campus operations budget forecasts relating to facilities operations services
- Involve in various procurement of the required services and goods in accordance with organisational policies
- Stakeholder Management & Leadership
- Manage relationships with internal stakeholders and external vendors
- Build collaborative relationships amongst the FM team and vendors and provide guidance and support on opereations matters
Requirements
- Degree in Engineering, Architecture, Building Services, Facilities Management or related field
- Minimum 15 years of relevant and proven experience in facility management and/or building maintenance
- Minimum of 7 years of managerial responsibilities and experience
- Familiar with local regulatory requirements related to workplace safety and health
- Candidates with FSM, GMM, GMFM, SCEM, Safety Coordinator/Supervisor/Officer, LEW (electrician or technician grade) and/or Masters Degree are preferred
- Proficiency in MS Office applications
- Self-driven, resourceful and a team player
- Strong organisation and administrative skills
- Good analytical, communication, writing and interpersonal skills.
- Ability to embrace, manage change and diversity in a fast-paced work environment to provide deliverables within short notice period
