A) Finance
Planning
- Support the development of the Agency's strategic direction by providing financial insights and scenario analysis.
- Monitor and evaluate the financial performance of business plans.
- Prepare and manage the Agency's annual budget for Board approval.
- Review and manage capital funding requests.
Operations
- Oversee transactional processing systems to ensure accuracy, timeliness, and compliance.
- Manage contracts across their full lifecycle, including negotiation, administration, and compliance.
- Implement and promote operational best practices to enhance efficiency and effectiveness.
Financial Information & Governance
- Liaise with external auditors to ensure timely completion of audited financial statements and follow up on audit findings and recommendations.
- Ensure timely submission of all statutory and regulatory filings.
- Report financial performance, risk exposures, and key risk indicators to the Board.
- Ensure adequate and appropriate insurance coverage for the Agency.
- Escalate and report significant financial and operational risks.
Funding & Compliance
- Monitor cash flow and prepare forecasts to ensure sufficient liquidity.
- Track and report on Government, corporate, and foundation grants, as well as donations from fundraising activities.
- Oversee compliance with PDPA, including policies and governance frameworks.
- Manage the Agency's funds in collaboration with the Investment Committee, ensuring prudence and alignment with investment objectives.
B) Human Resources & Administration
- Optimize HR operations to ensure cost efficiency while delivering high-quality support to departments.
- Foster a strong, mission-driven culture centered on empathy, innovation, collaboration, and excellence.
- Maintain and update statutory and administrative records in compliance with regulatory requirements.
C) IT & Building Services
- Identify and implement enhancements to the Agency's IT infrastructure.
- Provide oversight and advisory on IT-related matters to ensure effective and efficient operations.
- Manage facilities and building services to ensure timely resolution of maintenance and operational issues.
Other Responsibilities
- Collaborate across departments to provide strategic and operational support for overall business operations.
- Identify control gaps and weaknesses and strengthen risk management and internal control frameworks.
- Develop, implement, and maintain policies and procedures to ensure compliance with statutory and regulatory requirements.
- Undertake ad hoc corporate related assignments and administrative tasks as required.
Job Requirements
- Diploma / Degree in a relevant discipline, such as Business Administration, Finance, Human Resource Management, or related fields.
- At least 5 years of relevant experience in corporate services, administration, finance, human resources, or organisational operations.
- Demonstrated leadership experience, including managing teams and/or overseeing cross-functional corporate functions.
- Strong interpersonal, communication, and stakeholder management skills.
- Ability to work both independently and collaboratively in a multidisciplinary environment.
- Proficient in Microsoft Office applications and administrative documentation.
Please note that only shortlisted candidates will be contacted.
