Company Overview / Employee Value Proposition
MJKY Architects is an award-winning architectural practice in Singapore. The firm focuses on studio-based design explorations on bespoke projects ranging from landed residences to bespoke interior projects. Our close-knit team seeks new members to grow the studio and continue exploring innovative spaces that respond to the brief of the users.
Job Summary
The Administrative Assistant provides comprehensive administrative and operational support to ensure the smooth functioning of the architectural practice.
Responsibilities
- Deliver timely and accurate administrative support to directors and project teams by managing correspondence, filing, scheduling, and coordinating meetings to facilitate project progress
- Oversee office operations by managing supplies, vendor relationships, and daily administrative tasks to maintain an efficient work environment
- Prepare, format, file, and control project documentation to ensure compliance and facilitate smooth coordination of submissions
- Track and monitor submissions, approvals, and correspondence with consultants and authorities to support project timelines and regulatory compliance
- Process invoicing, expense claims, and basic finance administration while maintaining accurate HR-related documentation to support operational workflows
- Coordinate meetings, appointments, and logistics with clients, consultants, and external parties to enable effective communication and collaboration
- Assist in preparing proposals, reports, and presentation materials to support business development and project delivery efforts
Required competencies and certifications
- Diploma or equivalent qualification in Business Administration or a related field
- Proficient use of Microsoft Office applications to produce and manage administrative documents efficiently
Preferred competencies and qualifications
- Prior administrative experience in architectural, engineering, or construction environments, demonstrating familiarity with industry-specific workflows and documentation
- Strong organizational skills to manage multiple tasks and priorities in a professional office setting
- Effective communication skills to liaise with internal teams and external stakeholders
- Detail-oriented and proactive approach to anticipate and resolve administrative challenges
