Adminstrative Assistant

Job Scope & Responsibilities:
. Manage day-to-day office operations (filing, documentation, office supplies, etc.)
. Handle incoming calls, emails, and correspondence professionally
. Coordinate with internal teams and external vendors on operational matters
. Maintain and update records, databases, and filing systems
. Assist in scheduling meetings and appointments
. Process invoices accurately and efficiently
. Monitor and follow up on outstanding payments from clients
. Draft contracts and agreements for customers
. Track contract durations and ensure timely renewals
. Assist in renewing road tax and insurance policies
. Source and obtain insurance quotations for company vehicles
. Furnish drivers details for traffic offences when required
. Perform ad hoc administrative tasks as assigned
. Communicate effectively with English- and Chinese-speaking customers

Qualifications & Requirements:
. Prior administrative or office support experience preferred
. Strong organizational skills and attention to detail
. Proficient in Microsoft Office (Word, Excel, PowerPoint)
. Ability to multitask and work independently
. Reliable, proactive, and resourceful
. Class 3 driving license is an added advantage