Company Overview
Established in 2007, CitiSafe Pte Ltd specializes in trading, service, and rental of top-tier safety instruments and products aimed at safeguarding individuals, plants, and the environment.
A trusted provider of gas detection, calibration, and safety solutions across the oil & gas, marine, and industrial safety sectors with reliable products and responsive support.
Job Summary
We are looking for a responsible and detail-oriented Administrative Assistant to support our operations team with daily operations. This is a great opportunity for ITE or diploma graduates who possess basic business process knowledge and are eager to gain hands-on experience in a dynamic environment.
Responsibilities
- Coordinate customer enquiries, walk-in requests, and after-sales service with Sales and Service teams to ensure timely and accurate responses
- Track orders and monitor delivery status to support timely invoicing by providing necessary information to Accounts
- Perform data entry for sales and service activities and maintain accurate records and documentation for operational efficiency
- Manage incoming calls, emails, courier arrangements, and office supplies to maintain smooth office operations
- Assist in inventory tracking and liaise with vendors and service providers to ensure stock availability and service continuity
- Maintain HR and training records and support work pass applications and onboarding documentation to facilitate employee administration
- Provide administrative support for meetings, events, ERP system implementation, and other ad-hoc tasks to support team projects
- Collaborate with internal teams to meet customer service and operational targets through effective communication and coordination
Preferred competencies and qualifications
- Familiarity with Microsoft Dynamics Business Central to support business process management
- Proficiency with Microsoft 365 software to enhance productivity and communication
- Good communication skills in English to effectively interact with customers and team members
- Positive attitude, responsibility, and willingness to learn to contribute to a collaborative work environment
- Ability to work independently and as part of a small team to achieve operational goals
Salary & Benefits
- Salary: S$2,500 - S$3,000/month, commensurate with qualifications
- Medical insurance coverage
- Staff incentive schemes
- On-the-job training and career development opportunities
- Friendly and collaborative work culture
- Stable working hours and good work-life balance
- Annual leave, medical leave, and other statutory benefits
We regret to inform that only short-listed candidates will be contacted.
Interested applicants can submit resume direct to [Confidential Information]
