Administrative & Operations Assistant

Job Summary

Support the general managers by performing administrative tasks and managing filing systems for operations and finance to ensure smooth office and operational workflows.

Responsibilities

• Assist the general manager with administrative tasks to support daily office operations
• Organize and maintain filing systems for Finance documents to ensure easy retrieval and compliance
• Manage operational records filing to support efficient business processes

• Assist in Preparing shipping documents, invoices and billings
• Perform data entry, filing, and document scanning
• Maintain and update customer database reports
• Assist superior in shipping operations.
• Other admin duties assigned by superior.

Job Requirements

• Diploma/Degree qualification in Engineering, Business Administration, or related field.
• Minimum 1 years of relevant working experience.
• Proficiency in Microsoft Office Applications (eg. Word, Excel, PowerPoint, Outlook) and XERO accounting software.
• Strong organizational and time management skills.
• Ability to work effectively under deadlines.
• Ability to communicate effectively with senior management, clients and internal stakeholders.
• Ability to multi-task and prioritize effectively in a fast-paced environment.
• Self-driven and able to work under minimal supervision, taking initiative to complete tasks.
• Able to work both independently and collaboratively in a team environment.
• Strong problem-solving skills and the ability to adapt to changing priorities.
• Able to start work immediately is an advantage