ADMINISTRATIVE OFFICER
JOB OVERVIEW
To perform a full spectrum of administrative duties supporting the project team and to ensure a smooth execution of high quality daily tasks to achieve close team work and productivity at ABS.
KEY RESPONSIBILITIES
- Provide administrative support to the office of Industry Alliance.
- Operate the department's mail room and manage document flow.
- Prepare notices and general correspondences for the department.
- Co-ordinate the department's meetings including booking of meeting rooms and sending calendar invites.
- Collate, prepare and disseminate the department's meeting agenda and minutes.
- Maintain and update ABS database.
- Maintain all manual and digital documentation for future traceability - scan, file and update all the department's records.
- Prepare luncheon for meetings and set up meeting rooms
- VMS Registration for member banks attending meetings
- Arrange travel and accommodations.
- Perform all other duties as assigned.
QUALIFICATIONS
Education and Qualifications
- Diploma preferably in Events or Business Administration
Experience
- Minimum 2 years of relevant experience
Knowledge and Skills
- Proficient in MS Office especially MS Excel and Outlook
- Excellent command of both written and spoken English with Mandarin an advantage
Attributes
- Meticulous with good time management and ability to multi-task under tight timelines.
- Ability to stay calm and tactful under pressure.
- Ability to be flexible and adaptable
- Team player
