Administrative Officer

Administrative Officer Temporary

This is a temporary position for a duration of 6 to 8 months,

The Administrative Officer shall have the following qualifications:

Secretarial education or equivalent training and experience

Good command of the English language

Excellent typing skills

Excellent knowledge of computer programs

Good communication skills as well as the ability to work within a team.

The Administrative Officer is responsible for:

Manage local and coordinate overseas mail logistics

Preparing and sending mail on board the vessels as specified in the Management System

Perform general administrative support duties as required and maintain office supplies

Coordinate document handling (printing, scanning, copying) and communication (calls, mail

distribution)

Maintain and update staff contact lists and directories

Manage offsite archived file storage and document records

Compile and report quarterly paper consumption and staff statistics to the QSHE department

Provide weekly updates of the travel plans and circulation of public holiday notifications to local

offices, other branches and third parties

Arrange hotel bookings for staff and vessel masters

Assist with employee registration and coordinate with external vendors on medical insurance

claims

Prepare authorizations for bi-annual medical check-ups for travelling staff

Coordinate Staff pass applications and manage access housekeeping

Support HR in maintaining training records, course enrollments and preparing onboarding

matters for new joiners

Maintain marketing e-shop stock and coordinate gift distribution

Verify office requisition invoices and process phone bills expenses to the management

Perform ad-hoc tasks and duties as assigned by management or department heads.

The Administrative Officer reports to and is accountable to the HR Manager Asia Region