Administrative Officer (contract till 30 March 2030), CIS / IPCC

Job Description

• This position is for College of Integrative Studies (CIS / IPCC Working Group II Technical Support Unit).
• Manage the calendar and scheduling of the IPCC WGII Co-Chair, coordinate meetings, engagements, and travel across multiple time zones.
• Coordinate all travel arrangements for the Co-Chair, including international flights, hotel bookings, visa applications, and preparation of travel documentation.
• Coordinate internal and external meetings, including preparation of materials, logistical arrangements, and follow-up on action items.
• Coordinate registration and on-site support arrangements for international meetings when required.
• Support the reporting process for meetings and sessions, including drafting summaries, maintaining records, and tracking follow-up actions.
• Liaise with the IPCC Secretariat, WGII Co-Chairs offices, chapter author teams, and external stakeholders to facilitate the smooth operation of the TSU.
• Provide general administrative support to the TSU in SMU, including document management, procurement, and compliance with SMU administrative and financial procedures.
• Other duties as assigned.

Qualifications

• Bachelor's degree or Diploma in Business Administration, Communications, or a related field, with at least 3 years of relevant administrative or executive support experience.
• Demonstrated experience managing senior executive calendars and coordinating complex international travel arrangements.
• Strong written and verbal communication skills in English, with the ability to draft professional correspondence and documents to a high standard.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools.
• Ability to plan, organise, and manage multiple tasks effectively under time pressure and with minimal supervision.
• Experience working in a multicultural or international environment familiarity with academic or research institutions is an advantage.
• Willingness to travel internationally for meetings and workshops
• Excellent interpersonal skills and the ability to engage professionally with international scientists, government officials, and institutional stakeholders.

• This position is for College of Integrative Studies (CIS / IPCC Working Group II Technical Support Unit).
• Manage the calendar and scheduling of the IPCC WGII Co-Chair, coordinate meetings, engagements, and travel across multiple time zones.
• Coordinate all travel arrangements for the Co-Chair, including international flights, hotel bookings, visa applications, and preparation of travel documentation.
• Coordinate internal and external meetings, including preparation of materials, logistical arrangements, and follow-up on action items.
• Coordinate registration and on-site support arrangements for international meetings when required.
• Support the reporting process for meetings and sessions, including drafting summaries, maintaining records, and tracking follow-up actions.
• Liaise with the IPCC Secretariat, WGII Co-Chairs offices, chapter author teams, and external stakeholders to facilitate the smooth operation of the TSU.
• Provide general administrative support to the TSU in SMU, including document management, procurement, and compliance with SMU administrative and financial procedures.
• Other duties as assigned.