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Singapore Management University

Administrative Officer , CIS / IPCC

Singapore Management University
Singapore
3-5 Years
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  • Posted 15 days ago
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Job Description

Responsibilities

  • This position is for College of Integrative Studies (CIS / IPCC Working Group II Technical Support Unit).
  • Manage the calendar and scheduling of the IPCC WGII Co-Chair, coordinate meetings, engagements, and travel across multiple time zones.
  • Coordinate all travel arrangements for the Co-Chair, including international flights, hotel bookings, visa applications, and preparation of travel documentation.
  • Coordinate internal and external meetings, including preparation of materials, logistical arrangements, and follow-up on action items.
  • Coordinate registration and on-site support arrangements for international meetings when required.
  • Support the reporting process for meetings and sessions, including drafting summaries, maintaining records, and tracking follow-up actions.
  • Liaise with the IPCC Secretariat, WGII Co-Chairs offices, chapter author teams, and external stakeholders to facilitate the smooth operation of the TSU.
  • Provide general administrative support to the TSU in SMU, including document management, procurement, and compliance with SMU administrative and financial procedures.
  • Other duties as assigned.

Qualifications

  • Bachelor's degree or Diploma in Business Administration, Communications, or a related field, with at least 3 years of relevant administrative or executive support experience.
  • Demonstrated experience managing senior executive calendars and coordinating complex international travel arrangements.
  • Strong written and verbal communication skills in English, with the ability to draft professional correspondence and documents to a high standard.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools.
  • Ability to plan, organise, and manage multiple tasks effectively under time pressure and with minimal supervision.
  • Experience working in a multicultural or international environment; familiarity with academic or research institutions is an advantage.
  • Willingness to travel internationally for meetings and workshops
  • Excellent interpersonal skills and the ability to engage professionally with international scientists, government officials, and institutional stakeholders.

More Info

Job Type:
Permanent Job
Industry:
Other
Function:
Administrative Support
Employment Type:
Full time

Job ID: 149054739

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Last Updated: 11-06-2026 01:29:56 PM
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