Administrative Manager / Executive Assistant

About the Role

We are a growing small-to-medium enterprise looking for a highly organized, proactive Administrative Manager / Executive Assistant to keep our operations running smoothly and support the leadership team directly. This is a hybrid role that blends office/administrative management with executive support - ideal for someone who thrives on structure, takes ownership, and enjoys being the person who makes everything work behind the scenes.

Key Responsibilities

Executive Support

.Manage the founder/director's calendar, meetings, and travel arrangements

.Prepare correspondence, presentations, reports, and meeting minutes

.Act as a gatekeeper and point of contact for internal and external stakeholders

.Handle confidential information with discretion

Administrative & Office Management

.Oversee day-to-day office operations, vendor relationships, and suppliers

.Manage filing systems, records, and document workflows (digital and physical)

.Coordinate HR-related administrative tasks (onboarding, leave tracking, basic payroll support)

.Liaise with external parties such as accountants, auditors, banks, and government agencies

Finance & Operations Support

.Assist with invoicing, expense tracking, and basic bookkeeping coordination

.Support budget tracking and expense reporting

.Help maintain compliance with statutory filings and licenses

Project & Process Support

.Coordinate cross-functional projects and follow up on action items

.Identify and implement process improvements for office efficiency

.Support ad-hoc business initiatives as needed

Requirements

.Diploma or Degree in Business Administration, Management, or a related field

.3-5 years of experience in an administrative, EA, office management, or operations role

.Strong organizational skills with excellent attention to detail

.Proficiency in Microsoft Office / Google Workspace comfortable learning new tools and systems

.Excellent written and verbal communication skills

.Ability to multitask, prioritize, and work independently with minimal supervision

.Discretion and professionalism when handling sensitive/confidential matters

.Prior experience in an SME environment is a plus