Job Description

Location: 49 Sungei Kadut Loop (Company Transport provided)

Role Overview
The Administrative Executive provides essential administrative and documentation support to the export division, ensuring smooth coordination across procurement, sales, and logistics. This role is critical in handling export paperwork, regulatory documentation, and internal coordination within Singapore's automotive deregistration and export framework.

Key Responsibilities

1. Documentation & Compliance Support

Prepare and process export documentation including invoices, packing lists, Bills of Lading, and permits.
Handle vehicle deregistration paperwork and ensure proper filing of relevant certificates.
Maintain accurate records of all export transactions and compliance documents.
Liaise with relevant authorities and agencies to ensure documentation accuracy and timeliness.

2. Administrative Coordination

Coordinate between procurement, sales, and operations teams for document flow.
Schedule shipments, inspections, and internal meetings.
Maintain organized filing systems (digital and physical) for audit readiness.

3. Data Management & Reporting

Update internal systems with transaction details, inventory movement, and shipment status.
Generate periodic reports on export volumes, documentation status, and operational metrics.

4. Customer & Vendor Support

Assist in communication with overseas buyers and local suppliers regarding documentation requirements.
Respond to general inquiries and provide administrative support to clients when needed.