Company Overview
Suntec Construction Engineering Pte. Ltd. specializes in mechanical and electrical installation for large-scale HVAC, fire protection, and special gas pipelines in clean rooms. We serve construction, manufacturing, energy, and transportation sectors with quality, timely project delivery.
Job Summary
Provide comprehensive administrative support to project and site teams, ensuring smooth site operations, accurate documentation, and effective coordination among stakeholders in a fast-paced construction environment.
Responsibilities
- Deliver full administrative support to project and site teams daily to ensure operational efficiency
- Maintain accurate filing and documentation of permits, drawings, reports, contracts, and delivery orders for project compliance
- Coordinate communication and workflow between site staff, suppliers, and head office to facilitate project progress
- Prepare and assist in compiling reports, progress updates, and project documentation to support management decisions
- Perform data entry and document control to keep records accurate and current for audit and reference purposes
- Manage site office operations including inventory control of stationery, equipment, and personal protective equipment (PPE)
- Schedule meetings, site inspections, and coordinate with external parties to support project timelines
- Track submissions, approvals, and administrative deadlines to ensure timely compliance with project requirements
- Assist in procurement coordination by liaising with vendors and suppliers to support site needs
- Maintain workers records, training certificates, and site attendance to ensure workforce compliance and safety
- Support adherence to site safety and regulatory requirements through administrative oversight
- Maintain inventory records for site materials and equipment to support resource planning
Required competencies and certifications
- Proficient in Microsoft Office applications including Excel, Word, and Outlook to manage documentation and communication
- Strong organizational and multitasking skills to handle multiple administrative tasks efficiently
- Effective communication and coordination abilities to liaise with diverse project stakeholders
- Ability to work independently in a fast-paced site environment to meet project demands
Preferred competencies and qualifications
- Diploma or Degree in Business Administration or related field to support administrative functions
- 1-3 years of administrative experience, preferably in construction or site environment, to understand site operations
- Familiarity with Singapore construction practices to ensure compliance and effective coordination
Other Information
- Work location: Woodlands or Tampines
