Administrative Executive

Job Summary

The Administrative Executive is responsible for providing comprehensive administrative and operational support to ensure smooth day-to-day office operations. The role includes managing office administration, documentation, coordination, communication, and supporting various departments when required.

Key Responsibilities:

• Handle daily administrative and office support tasks
• Manage incoming calls, emails, letters, and correspondence
• Maintain proper filing systems and company records
• Prepare reports, documents, presentations, and meeting materials
• Schedule meetings, appointments, and coordinate meeting arrangements
• Record meeting minutes when required
• Monitor and maintain office supplies and stationery inventory
• Liaise with vendors, suppliers, and service providers
• Ensure office equipment and facilities are properly maintained
• Coordinate office maintenance and repair works
• Support company events, meetings, and internal activities
• Maintain accurate data entry and documentation records
• Assist in preparing quotations, invoices, purchase orders, and reports
• Coordinate with internal departments on administrative matters
• Ensure proper documentation filing and retrieval systems
• Assist management and departments with ad hoc administrative duties
• Handle confidential information with professionalism and discretion
• Ensure compliance with company administrative procedures and policies

Job Requirements:

• Diploma, Higher NITEC, or equivalent qualification
• Minimum 1-2 years of administrative experience preferred
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Good organizational and multitasking skills
• Strong communication and interpersonal abilities
• Attention to detail and accuracy
• Responsible, proactive, and able to work independently

• Experience in office administration or coordination role
• Basic knowledge of accounting or HR administration is an advantage
• Familiarity with office management procedures and systems