Administrative Executive

Company Overview

REGIONAL MARINE & ENGINEERING SERVICES PTE LTD Established in 1995, RMES is a steelwork fabricator with a modest set-up but comprises a group of aggressive and experienced personnel. It has always been actively involved in various steelwork fabrication projects. RMES offers marine and engineering services including the construction, service, and repair of offshore equipment such as those for BOP handling and offloading. In addition, RMES has an oilfield division which deals with re-manufacturing of BOPs and pressure controls, amongst other machinery. Koomey units and control pods are also available for sale or rent. RMES now has over 100 highly skilled employees and quality is ensured. RMES's portfolio of prominent customers includes Transocean, ENSCO, Seadrill, and GE Oil & Gas.

Job Summary

Manage and optimize daily office operations to support staff efficiency and organizational effectiveness. Drive procurement processes by preparing purchase orders, liaising with suppliers, and coordinating internal departments to meet procurement needs.

Responsibilities

• Lead daily office operations to ensure smooth administrative workflows and timely support for staff activities
• Organize and maintain both electronic and paper filing systems to enable efficient information retrieval and record keeping
• Perform accurate data entry for accounts-related tasks to support financial tracking and reporting
• Prepare and issue purchase orders (POs) and monitor supplier order status to ensure timely delivery of goods and services
• Collaborate with internal departments to consolidate procurement requirements and streamline purchasing processes
• Assist in sourcing suppliers by obtaining quotations and conducting price comparisons to support cost-effective procurement decisions

Required competencies and certifications

• Proficiency in Microsoft Excel and data management software to manage and analyze administrative and procurement data effectively
• Minimum of 3 years of experience in office administration or related field to demonstrate capability in managing office operations and procurement tasks

Preferred competencies and qualifications

• Higher Nitec, Diploma, or Degree in office skills or related disciplines to support administrative and procurement functions