Administrative Executive

Key Responsibilities

Administrative Support

• Manage daily office operations, including correspondence, scheduling, and document management.

• Draft and prepare reports, presentations, and internal communications.

• Handle travel arrangements, meeting coordination, and calendar management for senior staff.

• Maintain and update company records, databases, and filing systems (digital & physical).

Operations Coordination

• Coordinate with sales and technical departments to ensure timely procurement, tracking, and delivery schedule of items for sales orders

• Assist with vendor management, including quotations, purchase orders, and invoice processing.

• Support onboarding of new employees by ensuring IT setups, access permissions, and workspace readiness.

HR & Compliance Assistance

• Support HR with attendance tracking, leave management, and employee engagement activities.

• Ensure adherence to company policies, compliance documentation, and audit preparation.

Office Management

• Maintain inventory of office supplies and oversee facility management services.

• Liaise with external service providers (vendors, maintenance, security, etc.).

• Ensure a clean, safe, and efficient office environment.

  Required Skills & Qualifications

  • Min. diploma in Business Administration, Management, or related field

  • 2-5 years of administrative experience

  • Strong organizational and multitasking skills

  • Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with basic IT tools and systems.

  • Excellent communication and interpersonal skills

  • Ability to handle confidential information with discretion