Administrative Executive

We are looking for a detail-oriented and responsible Administrative Executive to support our daily administrative, accounts, and Work Permit-related matters. The role involves handling financial documentation, maintaining proper records, and managing Work Permit applications and administration for our foreign workers.

Key Responsibilities

• Handle Work Permit applications, renewals, cancellations and related submissions
• Monitor Work Permit expiry dates and ensure timely renewals
• Assist with MOM-related documentation and online submissions
• Coordinate workers medical examinations, insurance, security bond and other Work Permit requirements
• Maintain accurate records of foreign workers Work Permit and employment documents
• Keep track of workers personal particulars and ensure records are updated
• Liaise with relevant parties regarding Work Permit and worker administrative matters
• Prepare and issue invoices, quotations and receipts
• Assist with accounts payable and accounts receivable (AP/AR)
• Verify invoices and supporting documents before submission
• Maintain proper records of financial transactions
• Perform general administrative duties, including filing, data entry and document management
• Coordinate with internal teams for billing and documentation updates
• Support other ad-hoc administrative duties when required

Requirements

• Diploma in Accounting, Business Administration or a related field
• Prior experience in an administrative/accounts role preferred
• Experience handling Singapore Work Permit applications and MOM-related matters is preferred
• Familiar with Work Permit application, renewal and cancellation processes
• Basic knowledge of accounting, including AP/AR and invoicing
• Proficient in Microsoft Excel and Microsoft Office
• Detail-oriented, organised and comfortable working with numbers
• Able to handle confidential employee and company information responsibly
• Able to work independently and manage multiple deadlines

Location: Singapore
Employment Type: Full-Time

Interested candidates may apply by submitting their updated resume, along with their expected salary and availability.