Administrative Executive

Administrative Functions

• Carry out proper filing of documents.
• Processing of resident's applications for use of facility, access cards, update of personal particulars, renovation, moving, and etc.
• Update and maintain data and building information & records.
• Keep stock and ordering of office inventories.
• Provide administrative reports and support for the preparation and convening of council meetings and general meetings of the Management Corporation.
  
  

Financial Functions

• Issue receipts and manage refunds of deposits.
• Liaise with HQ Accounts department in the accounts receivables and payable matters.
• Update and keep records of all monetary transactions.
• Carry out daily closing of the accounts of monies received and hand over to Condo Manager based on the receipts and banking slips.
  
  

Maintenance Functions

• Attend inquiries and complaints.
• Upkeep the office accessories and equipment and liaise with vendors / suppliers to repair and replace office accessories and equipment.
  
  

Requirements :

• Well-versed in both oral and written communication.
• Possesses positivity and a can-do attitude.
• Able to effectively handle difficult conversations while maintaining professionalism in the process.
• Can efficiently work in a fast-paced environment.
• Has a solid know-how of the most recent technology and good knowledge in using MS Office applications.
• At least two years working experience in clerical and administration.
• A NITEC/ diploma related to business administration, accounting or hospitality management. Alternatively, a relevant qualification or Certificate in Office Skills may be considered.
• Able to travel to Northeast/West