Administrative Executive (Japanese Speaking)

Location: Commonwealth, Singapore
Working Days: Monday to Friday (5-Day Work Week)
Employment Type: Full-Time

Job Description

We are looking for an organised and detail-oriented Administrative Executive to provide administrative and coordination support to the management team.

The role involves communicating with our overseas headquarters in Japan, preparing documents, coordinating schedules and supporting daily office operations.

Job Responsibilities

• Provide daily administrative and secretarial support to the management team.Communicate and coordinate with Japan headquarters on administrative matters.
• Prepare, review and translate emails, reports and documents between Japanese and English.
• Assist with hotel bookings, travel arrangements and administrative matters for expatriate employees.
• Prepare meeting materials, presentations, letters and other business documents.
• Coordinate meetings, appointments and schedules.
• Maintain proper filing systems, records and administrative databases.
• Follow up with internal departments and external parties on documentation and administrative matters.
• Assist with other general office administrative duties when required.

Job Requirements

• Proficiency in Japanese and English (written and spoken) is required to communicate with Japan headquarters and handle bilingual business documents.
• Experience in office administration, secretarial support or business coordination is preferred.
• Proficient in Microsoft Office applications, including Word, Excel and PowerPoint.
• Good organisational, communication and time-management skills.
• Able to work independently and manage multiple tasks.

[Confidential Information]
EA Personnel Name: Lucas Chang

EA Personnel No: R1874043

EA License No: 18C9495