Administrative Executive

Role Summary

Responsible for day-to-day administrative and coordination support to ensure smooth operations, accurate documentation, and timely project execution.

Key Responsibilities

Schedule jobs, manpower, and resources track timelines and follow up on deliverables

Prepare quotations, sales orders, delivery orders, invoices, and basic contracts

Coordinate deliveries, vendors, and internal teams to ensure on-time fulfillment

Perform simple accounting tasks: data entry, expense tracking, basic reconciliation, and support for month-end reports

Maintain systematic filing (physical and digital) of contracts, invoices, and project documents

Support project coordination: meeting notes, progress tracking, and status updates

Handle general administrative duties including email correspondence and office support

Maintain employee records: attendance, leave, paid-off claims, and medical leave usage

Ensure accuracy, confidentiality, and compliance in all records and documentation

Requirements

Diploma or equivalent relevant experience in administration preferred

Proficient in MS Office / Google Workspace (Excel/Sheets essential)

Basic accounting knowledge and attention to detail

Strong organization, time-management, and communication skills

Able to multitask and work independently in a fast-paced environment

Must be able to speak and write in mandarin as required to communicate with China Supplier.

Preferred Traits

Proactive, reliable, and well-organized

Comfortable coordinating across teams and vendors

High accuracy with documents and numbers