Job Description
- Handle general office administration duties (filing, data entry, document preparation, etc.)
- Maintain and update internal records and databases
- Monitor reserved stocks and remind the sales team to arrange delivery for items held for more than 3 months
- Assist in preparing basic financial documents (e.g. invoices, payment vouchers)
- Prepare and issue Delivery Orders (DOs) and Invoices accurately and on time
- Assisting on filling up Direct Credit Authorization Form and obtain official verification by bank officers
- Assist in all account receivable & payable duties
- Request and compile shipment quotations from freight forwarders or suppliers; report findings to the Purchaser for review
- Handle stock availability enquiries by coordinating with salesperson & suppliers to ensure inventory accuracy
- Prepare and process Payment Vouchers for supplier invoices in accordance with company procedures
- Assist in the bulk upload and updating of price changes in the system to maintain accurate product pricing and data integrity
- Coordinate with suppliers for quotations, purchase orders, and deliveries
- Maintain proper records of purchases and inventory
- Provide general administrative support to Purchasers, including document preparation, follow-ups with vendors, and internal coordination
- Any other ad-hoc duties as assigned
Qualifications & Skills Required
- Minimum Diploma/Degree in Business Administration, Accounting or equivalent
- Fresh graduates are welcome to apply
- Able to handle Mandarin speaking suppliers (to deal with Chinese Associates customers and suppliers)
- Possesses a pleasant personality, good communication skill, resourceful, self-driven, proactive, willing to learn and independent
- Proficient in MS Excel, Word and knowledge of ERP system is preferred
- Independent and able to multi-task
