Administrative Executive / Executive Assistant

Key Responsibilities

1. Administrative & Process Execution

• Independently schedule and coordinate meetings, take meeting minutes, and follow up on action items

• Organize and maintain documents and records, ensuring proper filing and process compliance

• Support internal administrative workflows and continuously improve operational efficiency

2. Cross-Team Communication & Coordination

• Liaise with multiple teams and partners, including:

  • Singapore OGP team

  • Beijing team and China-based partners

• Communicate clearly and professionally in both English and Mandarin via calls, emails, and meetings

3. Executive Support

• Provide day-to-day administrative support to Directors, CEOs, and Senior Management

• Attend external meetings with management and summarize key points and follow-up actions

• Assist in optimizing time and task management for senior leadership

4. Administrative & Finance Collaboration

• Assist with administrative-related expense processes (e.g., utilities, network, office rent)

• Support finance in organizing payment-related documents (no bookkeeping required)

5. Business & Event Support

• Assist in arranging business meetings, meals, and partner visits

• Ensure all activities are well-organized, professional, and compliant with company processes

Requirements

• 1-3 years of relevant experience in administration, secretarial work, or executive assistant roles

• Experience supporting senior management (Director / CEO / Senior Manager) is a plus

• Fluent in English and Mandarin, both written and spoken to coordinate effectively with local and overseas teams

• Strong organizational skills, attention to detail, and ability to execute tasks reliably

• Familiarity with basic office administrative processes and ability to collaborate effectively with finance teams

• Able to work efficiently in a cross-cultural, multi-team environment

• Experience in engineering, consulting, or professional services firms is a plus