About Us
We are a events and carpentry solutions company in Singapore, specialising in custom event builds, exhibition structures, and interior fit-outs. Our team combines craftsmanship, creativity, and efficiency to deliver outstanding results for clients across corporate, retail, and government sectors.
As we continue to grow, we are looking for a meticulous and proactive Admin Executive to support our daily operations, finance functions, and project coordination.
Key Responsibilities
Administrative Duties
- Handle general office administration, filing, data entry, and document control.
- Maintain and update records for suppliers, clients, and project files.
- Assist in procurement and coordination of materials and logistics for carpentry and event projects.
- Liaise with clients, suppliers, and internal teams to ensure smooth project flow.
- Prepare quotations, job orders, and delivery notes when needed.
- Support HR and administrative matters such as staff attendance, leave records, and claims.
- Provide ad-hoc administrative support to management and project teams.
Accounting Duties
- Manage Accounts Payable (AP) and Accounts Receivable (AR) functions.
- Prepare and issue invoices, track payments, and follow up on outstanding accounts.
- Verify supplier invoices and ensure timely payment.
- Perform monthly bank reconciliations and assist in month-end closing.
- Track project expenses and assist in cost reporting.
- Support GST submission and other statutory filings where required.
- Maintain accurate financial records and documentation.
What We Offer
- Friendly and supportive work environment.
- Opportunities to learn project costing and operations management.
- Exposure to exciting event and carpentry projects across Singapore.
- Career growth potential within the company.
Requirements
- 1-3 years of relevant experience in admin and accounts experience in events, carpentry, or construction preferred.
- Proficient in Microsoft Office (Excel, Word) and familiar with accounting software (e.g., QuickBooks, Xero, SQL, MYOB).
- Meticulous, well-organised, and able to meet deadlines in a fast-paced environment.
- Good communication and interpersonal skills.
- Able to work independently and collaborate effectively with team members.
- Knowledge of GST and CPF processes will be advantageous.
