Administrative Executive

Job Summary

You will manage administrative and operational tasks including preparing schedule letters, quotations, invoices, monitoring project and sales progress, maintaining inventory, and coordinating with internal and external teams to ensure smooth workflows.

Responsibilities

• Prepare schedule letters, quotations, invoices, and in-house document requests accurately to support project and sales activities
• Monitor and track project and sales status to ensure timely progress and updates
• Perform data entry, update records, and follow up on outstanding tasks to maintain accurate information flow
• Support supervisors with daily operational administrative tasks to enhance team efficiency
• Liaise with internal departments and external stakeholders to facilitate smooth workflow and communication
• Maintain optimum inventory stock levels to support operational needs
• Prepare weekly Inventory Status reports to provide clear visibility of stock levels
• Prepare quotations for Spare Parts and Modification Works enquiries or orders to support sales processes
• Prepare and monitor progress claims and tax invoice submissions to ensure accurate financial documentation
• Perform administrative duties including issuing receipts, payment memos, and purchase requests to support office operations