Administrative Executive (Corporate Event)

Job Title: Administrative Executive (Corporate Event)

Pre-requisition:

• Diploma/Bachelor Degree in Business Administration, or related field of study.
• Minimum 3 years of related working experience.
• Experience in event planning/coordination in a corporate environment is preferred.
• Able to work tight deadlines and a fast-paced environment.

Job Description:

• Plan and execute corporate events, including venue booking, room setup and layout coordination, and arrangement of audio-visual equipment to ensure smooth event operations.
• Coordinate with vendors including caterers, decorators, and transport providers to obtain and evaluate quotations, and finalize delivery schedules to ensure timely and efficient event execution.
• Prepare and coordinate event materials, including EDMs, onsite registration, emergency plans, posters, checklist and other event related documents.
• Act as the main point of contact for attendee queries, send invitations, and track RSVPs.
• Provide administrative to process purchase orders, track expenses against set budgets, and handle vendor invoices.
• Provide the on-site event support including managing registration desks, distribute event materials, and resolve day-of issues.
• Create and publish content such as EDMs, event articles, photos, videos
• Manage the intranet portal content with updates news, announcements, company information.

Technical Skill Sets:

Computer software: Microsoft Office Suite (Excel, Word, Outlook), Content Management System, SharePoint, Adobe

Data and Reporting: Post event reporting

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