Job Summary:
We are looking for a detail-oriented and proactive Administrative and Operations Executive to support our daily operations. The ideal candidate should be independent, reliable, and able to thrive in a fast-paced environment. This position is open to Singaporean citizens and Permanent Residents only.
Key Responsibilities:
- Order Management
- Consolidate and acknowledge receipt of customer orders.
- Prepare and issue invoices, delivery orders, and consignment notes for each order.
- Assist in updating the product portfolio, ensuring accurate and up-to-date information.
- Help manage and monitor online sales channels, ensuring products are listed correctly and promotions are updated.
- Document Management
- Organize and file all documents systematically for quick and easy retrieval.
- Ensure proper documentation of all orders, deliveries, and transactions.
- Logistics Coordination
- Coordinate delivery schedules with drivers and customers to ensure timely shipments.
- Verify stock availability and inspect items before they are loaded onto delivery vehicles.
- Inventory Support
- Assist the Storekeeper with periodic stock counts to ensure accurate inventory records.
- Manage and issue stock transfers as required, ensuring proper tracking and documentation.
- Communication
- Answer phone calls and greet visitors in a professional manner.
- Respond promptly to customer inquiries via email and SMS.
- Provide clear and efficient communication with customers, suppliers, and team members.
- Reception Duties
- Act as the first point of contact for visitors, providing a welcoming and professional reception experience.
- Direct visitors to the appropriate person or department as needed.
- Office Supplies Management
- Monitor and maintain the department's office supplies to ensure availability and avoid shortages.
- Place orders for new supplies as needed and keep track of inventory.
- Assist in updating the product portfolio, ensuring accurate and up-to-date information.
- Help manage and monitor online sales channels, ensuring products are listed correctly and promotions are updated.
Requirements:
- Detail-oriented with strong organizational skills.
- Good communication skills, both written and verbal.
- Proficient in MS Word, Excel, and PowerPoint.
- Able to work well in a team and independently.
Benefits:
- Competitive salary with negotiable package
- Annual Wage Supplement (AWS)
- Performance-based bonus
- Insurance Coverage
- 14 days annual leave
- Career growth opportunities
Why You Should Join Us:
- Competitive salary and benefits.
- Opportunities for career development within a growing company.
How to Apply: Interested candidates are invited to submit their resume,detailing their relevant experience and why they are the ideal candidate for this position. Please send your application to [Confidential Information] or apply to this post.
Join our team and be part of an exciting journey to elevate and grow with the company.
