We are seeking a meticulous and proactive Administrative Executive (Part-Time) to support our day-to-day operations across multiple functions, including procurement, asset management, office administration, tenancy, HR, and IT support. This role is ideal for a self-motivated individual who enjoys a dynamic work environment and takes pride in ensuring the smooth running of organisational processes.
What You Will Do
. Procurement & Vendor Management
- Source and liaise with suppliers for office needs and ensure timely deliveries
- Maintain and review vendor records and performance
. Asset & IT Administration
- Manage asset inventory (IT, office equipment, books) and support basic IT coordination
- Arrange repair services and liaise with IT vendors for maintenance and disposal
. Project & Proposal Administration
- Maintain project documentation and track proposal submissions and outcomes. Prepare regular reports for management
- Monitor procurement portals (e.g., SESAMI, GeBIZ, Tenderboard, Ariba) to identify relevant opportunities, coordinate with internal teams, and support the timely and accurate submission of proposals
. Office & Tenancy Administration
- Oversee day-to-day office operations, including mail distribution, insurance renewals, office supplies, and vendor management (e.g., cleaners, drinking water)
- Manage office access (e.g., door access cards, EZ-Link cards) and maintain accurate records
- Support tenancy matters and coordinate with agents or tenants on lease agreements and repair works
- Conduct risk assessments and ensure timely renewal of BizSafe certification
. Human Resource Support
- Verify and maintain leave and claims records
- Assist in year-end reporting and HR administrative updates for new/resigned staff
What It Takes To Be In This Role
- Prior experience in administrative, finance, or operations support roles
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with platforms such as SESAMI, GeBIZ, Tenderboard or Ariba is advantageous
- Knowledge of BizSafe certification processes and workplace safety requirements
- Strong attention to detail and coordination skills
- Demonstrates integrity, professionalism, and a strong sense of responsibility
- Proactive and resourceful, with the ability to anticipate issues and take initiative
- Able to work 3 days per week
