Our Company is working closely with a Prestigious Public Listed organisation in Singapore. Due to our dynamic expansion in projects, we are looking for
Admin Executive ( 5 days per week )
Responsibilities:
General Administration:
- Manage daily office operations and provide administrative support to staff.
- Organize and maintain filing systems, both electronic and paper based.
Invoice Management:
- Review and verify the accuracy of invoices and payment requests.
- Coordinate with the finance department to ensure timely processing of invoices.
- Maintain records of all financial transactions and documentation.
Purchasing:
- Procure office supplies and equipment as needed, ensuring cost-effectiveness.
- Establish and maintain relationships with vendors and suppliers.
- Monitor inventory levels and reorder supplies when necessary.
Asset Tracking:
- Maintain an updated inventory of office assets, including furniture, equipment, and technology.
- Track asset usage and ensure proper maintenance and care.
Information Dissemination:
- Act as a point of contact for internal communication, distributing information to staff as needed.
- Prepare and distribute company-wide announcements, memos, and reports.
- Assist in onboarding new employees by providing necessary information and resources.
Requirements:
- Higher Nitec or Diploma/ Degree in any discipline
- Knowledge of Excel and other data management software
- Technical background and/or Services background to support the customer requirement
- Team player and able to multi-task efficiently
- Self-starter and result-oriented with strong analytical skills
- Innovative and proactive.
