Administrative Associate (hourly rated)

Job Description

The Administrative Associate will assist the Community Partnership Manager in managing administrative tasks, maintaining trackers, and handling volunteer-related administrative work across our six nursing homes. This position requires excellent organizational skills, attention to detail, and the ability to work collaboratively with various teams to support the effective management of our volunteer programs.

• Administration:
  • Provide administrative support to the six nursing homes, including preparing meeting slides for each home and assisting the Manager in managing processes and creating templates
  • Update departmental volunteer records, files, and databases
• Trackers and Reporting:
  • Develop and maintain trackers to monitor specific programs, program metrics, and other relevant data for six nursing homes ensuring data accuracy and timely delivery
• Volunteer Coordination:
  • Support the organization of volunteer appreciation events, training sessions, and other related activities
  • Handle volunteer inquiries and provide support as needed to ensure a positive experience for all participants
• Communication:
  • Assist in creating flyers, updates, training posters, and other communications for volunteers and stakeholders
• Other Duties:
  • Assist with special projects and initiatives as assigned
  • Support other team members when they are on leave

Qualifications

• Proficient inGoogle Suite and Looker Studio
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Able to work independently and as part of a team
• Proactive and adaptable to changing priorities
• Open to learning new software

• Experience:
• Minimum of 1-2 years of administrative experience
• Experience in volunteer coordination or community engagement is a plus
• Available to work on some weekends, with compensation provided through time off
• Education:
• Diploma or equivalent in Business Administration, Office Management