Administrative Assistant

Job Description & Requirements

Job Responsibilities & Requirements:

1) Update and maintain employee records

2) Performance management review

3) Handle requests, feedback, and queries quickly and professionally

4) Handle full set of accounts, including general ledger, AP, AR, and month-end closing activities

5) Support book keeping, journal entries, and assist with financial reporting and audit preparation.

6) Process supplier invoices and prepare vendor payments in accordance with payment terms

7) Experience is Xero system management

8) To apply for and perform all necessary Work Permit transactions with MOM via WP Online, OFWAS, My MOM Portal and ICA related

9) Manage renewal schedules for business licenses, permits, road tax, and insurance

10) Update workers PCP

11) Manage workers accommodation including check in to, and check out from dormitories, including arrangement upon workers arrival in Singapore.

12) Handle recruitment activities such as job postings, screening, interview scheduling, and onboarding.

13) BCA workhead & licenses renewals.

14) Schedule meetings, appointments, and travel arrangements

15) Administer monthly payroll, including allowances, deductions, and overtime calculations

16) Support HR and Finance departments with documentation and basic tasks

17) Develop and carry out an efficient documentation and filling system for both paper and electronic records.

18) Assume the role as the primary point of contact between the executives and internal/external clients

19) Monitor office supply levels recorder when appropriate

20) Perform data entry and update the database system

21) Produce and distribute correspondence memos, letters and forms

22) Carry out administrative duties such as filing typing, copying, binding, scanning and etc

23) The ability to manage multiple tasks and priorities successfully

24) Bachelor's Degree in Accounting, Finance or related field

25) Experience in working in highly collaborative, fast-paced environments

26) Basic knowledge of Human Resources

27) Minimum 3 years of experience

28) Competency in Microsoft applications including Word, Excel, and Outlook.

29) Liaise with suppliers on quotations, purchase orders, and delivery schedules ensure timely restocking of materials. Maintain procurement logs and update cost databases for management transparency.

30) Prior experience in HR, administration and finance-related roles will be an advantage
31) Must know procurement task.