Administrative Assistant - Tuas

We are seeking a proactive and detail-oriented Admin Support professional to join our team. This role is critical in ensuring smooth logistical coordination, accurate reporting, and technical support during the commissioning and start-up phases.

Essential Responsibilities: -

. Logistics Management:

Oversee the mobilization and demobilization of all personnel assigned to the P80 project, including OEMs and

visitors.
. Timesheet Management:

Handle the timesheet management for approximately 20-40 field service engineers (FSEs) at the site, ensuring

accurate and timely submissions.
. SR (NCR) Summary Preparation:

Prepare Service Request (SR) summaries for GTG and GTC, a task that is currently very time-consuming and

expected to increase in volume.
. Admin Support:

Assist in gate pass application includes SSIC training to handle technical aspects effectively.
. Daily & Weekly Report preparation
. Performa invoices prepare

Essential Requirements of the role (Experience / Skills / Competencies): -

. Experience in Logistics:

Proven experience in managing logistics for large teams, preferably in an industrial or project-based

environment.
. Administrative Skills:

Strong organizational skills to manage timesheets and prepare detailed reports.
. Technical Aptitude:

Basic technical knowledge or willingness to learn to manage punch lists and support commissioning activities.
. Communication Skills:

Excellent communication skills to coordinate with various stakeholders and ensure smooth operations.

Desirable attributes of the worker (Experience / Skills / Competencies):-

. Previous experience in a similar role within the oil and gas industry or large-scale industrial projects.