ADMINISTRATIVE ASSISTANT

Working Location: Tampines

Key Responsibilities

. Prepare and process rental agreements, invoices, receipts and other related documents.

. Maintain and update customer, vehicle and rental records accurately in the company system.

. Monitor rental payments and assist with following up on outstanding payments.

. Handle administrative matters relating to new rentals, contract renewals, vehicle returns and vehicle replacements.

. Attend to customer enquiries through phone, WhatsApp and email.

. Coordinate with the Operations, Sales, Accounts and Workshop teams on vehicle-related matters.

. Maintain proper filing and documentation for rental contracts, customer documents, vehicle records and other company documents.

. Assist with vehicle-related administrative matters such as road tax, insurance, inspections and other renewals.

. Perform data entry and prepare Excel reports when required.

. Assist management with general administrative and operational duties.

. Perform other ad-hoc duties assigned by management.

Requirements

. Minimum GCE N/O Level, NITEC, Higher NITEC or equivalent.

. Previous administrative experience is preferred experience in car rental, automotive or fleet operations will be an advantage.

. Proficient in Microsoft Office, especially Excel and Word.

. Good communication and interpersonal skills.

. Organized and able to handle multiple tasks.

. Strong attention to detail and accuracy.

. Responsible, punctual and able to work independently.

. Comfortable working in a fast-paced environment.

. Training will be provided for suitable candidates.

Remuneration:

-Basic Salary: $2000-$2500

-Working Hours: 9AM-7PM (Monday to Thursday) 9AM-6PM (Friday)

-Entitled to annual leave and medical leave benefits