ROLE OVERVIEW
You will report directly to the Executive Director and serve as the key operational support for our Singapore office. The role is primarily internal-facing (70% operational support, 20% vendor coordination, 10% client administration).
KEY RESPONSIBILITIES
- Manage the Executive Director's calendar, scheduling, and meeting preparation
- Draft and proofread correspondence in English and Chinese (Mandarin)
- Maintain organised filing systems for client documents and compliance records
- Track deadlines and follow-ups for regulatory submissions (e.g. EP, CSP, EA applications)
- Liaise with local vendors and Singapore government agencies (MOM, ACRA, IRAS, MAS)
- Coordinate with partner teams in Shenzhen and Xiamen on documents and events
- Handle limited client administration: document collection, appointment scheduling, status updates
- Assist in preparing KYC (Know Your Customer) and client onboarding documentation
- REQUIREMENTS
- Singapore Citizen or Permanent Resident preferred
- Fluent in English and Mandarin (written and spoken) - both are required
- Minimum 2 years of administrative or executive assistant experience
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and WeChat
- Strong attention to detail and ability to manage multiple priorities independently
Prior experience in corporate services, financial services, or legal environment isadvantageous
Familiarity with Singapore government portals (MOM myMOM, ACRA BizFile+, IRAS myTax) is a plus
WHAT WE OFFER
- Salary: SGD 2,800 - SGD 3,800 per month (commensurate with experience)
- 14 days annual leave + Singapore public holidays
- Medical benefits and CPF contributions
- Direct exposure to senior leadership and high-value client engagements
- Dynamic international environment spanning Singapore, Shenzhen, and Hong Kong
To apply, please send your CV and a brief cover letter to: [Confidential Information] lSubject Line: Application - Administrative Assistant - [Your Name]
