Administrative Assistant

Looking to build your career in a dynamic, project-driven environment where you can play a key role in supporting the successful delivery of world-class projects Redwood is seeking a proactive, organised, and detail-oriented Admin Assistant to provide administrative and coordination support across our project teams.

Role Overview

We are seeking a dedicated Admin Assistant to provide comprehensive project administrative support to project teams.

The successful candidate will play an important role in supporting day-to-day project operations, coordinating documentation, facilitating communication between internal and external stakeholders, and ensuring project records and administrative processes are maintained accurately and efficiently throughout the project lifecycle.

Responsibilities

• Provide administrative and secretarial support to project teams.
• Support project teams in coordinating shipment arrangements, packing lists, delivery schedules, and logistics documentation.
• Prepare and process Purchase Orders (POs) through the company's ERP system, ensuring accuracy and timely submission.
• Coordinate departmental meetings, project discussions, and client visits, including scheduling, logistics arrangements, and meeting documentation.
• Prepare presentation materials, reports, meeting minutes, and project-related documentation for management and project teams.
• Maintain and update project records, databases, trackers, and filing systems to ensure proper document control and record retention.
• Monitor and follow up on project-related administrative matters, ensuring timely completion of assigned tasks and documentation.
• Perform general office administration duties and provide ad-hoc support to the department as assigned.

Qualifications

• Relevant administrative and project support experience will be an advantage.
• Proficient in Google Suite, particularly Google Sheets, Slides, Docs, Calendar and Mail.
• Experience working with ERP systems will be an advantage.
• Excellent attention to detail and accuracy in handling project documentation and records.
• Good communication and interpersonal skills, with the ability to work effectively with internal and external stakeholders.
• Ability to work independently while maintaining a collaborative team-oriented approach.
• Experience in interior fit-out or project-based environments will be an advantage.
• Familiarity with office equipment and general administrative procedures.

Company Description

Founded in 1992 and headquartered in Singapore, Redwood is a global leader in premium Millwork, General Construction, and Façade solutions for the world's most prestigious luxury brands and retail houses. With over 1,000 employees and more than 50,000 square metres of advanced production facilities across Singapore and Malaysia, Redwood combines craftsmanship, technical expertise, and innovation to deliver exceptional environments for luxury retail projects around the world.

At Redwood, we take pride in turning vision into reality and are driven by the talented people who make this possible. Joining Redwood means becoming part of a team committed to excellence, collaboration, and the successful delivery of world-class projects.