The Administrative Assistant (AA) oversees the administrative andsupport functions of the Nursing Service, facilities nursing trainingprogrammes and maintains staff database records.
Administrative Activities
- Arranges meetings, and other nursing department activities. Records minutes of meetings.
- Organizes and maintains proper filing system of related correspondences, monthly ward performance indicators and circulars, monthly report of headcount, Nursing Director's activities calendar and any other reports.
- Keeps inventory of stationery items and place requisite for supply and replenishment.
- Handles incoming and outgoing mails, sort out mails/documents, and dispatches documents to the ward and other departments.
- Receives deliveries from vendors, MMD and other sources for Nursing Service, and wards.
Staff Training Activities
- Booking of training room for nursing training programmes.
- Send reminder to Nurse Managers on training dates, time and location.
- Prepares refreshment, logistic requirement, course materials, and required training equipment and tools for each training session.
- Maintains and updates the nurses Continuing Education training attendance in SNB register.
- Collates course nominations and registration for ad hoc and external courses.
General
- Maintains knowledge of current trends and advances in Microsoft Office programmes. Utilizes knowledge and assist to prepare charts for training and presentation if required.
- Participates in continuous quality improvement activities and/or projects at department / hospital level.
- Performs any other duties as assigned by Supervisor.
Requirements
- GCE N Level or ITE in Office Skills
- Preferably has experience in health care setting
- Proficient in Microsoft Words, Excel and PowerPoint & Outlook.
- Demonstrates good inter-personal skills and communicates effectively.
