Job Description

About the role

We are seeking a dedicated and organised Administrative Assistant to join our team on a full-time basis in the Tampines North East Region. This is a pivotal support role that ensures the smooth and efficient operation of our office environment. As an Administrative Assistant, you will be the backbone of our administrative functions, providing essential support to various departments and helping to maintain the high standards of professionalism that define us. This role offers the opportunity to develop your administrative expertise whilst making a tangible contribution to our business operations.

Key responsibilities

Managing office administration tasks including scheduling appointments, maintaining calendars, and coordinating meetings for staff and management
Preparing and maintaining accurate documentation, including letters, reports, spreadsheets and presentations
Handling incoming and outgoing correspondence, emails and telephone enquiries in a professional manner
Organising and maintaining filing systems, both physical and digital, ensuring information is easily retrievable and properly archived
Providing reception support, greeting visitors and clients, and ensuring a welcoming environment
Processing invoices, purchase orders and expense reports with accuracy and attention to detail
Coordinating office supplies ordering and inventory management to ensure smooth operational continuity
Supporting the scheduling and logistics for company events, meetings and other organisational activities
Maintaining confidentiality and handling sensitive information appropriately
Assisting with general administrative duties as required to support the wider team
Monitor rental payments made by customers daily
Follow up on outstanding payment rentals.

What we're looking for

Proven experience working in an administrative or office support role, with at least 1-2 years of relevant experience in a similar position
Strong organisational and time management skills with the ability to prioritise multiple tasks and meet deadlines
Excellent written and verbal communication skills in English, with the ability to communicate professionally with colleagues and external contacts
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software
Attention to detail and a commitment to accuracy in all administrative work
Ability to work independently as well as collaboratively within a team environment
Professional demeanour and discretion when handling confidential information
Flexibility and adaptability in a dynamic work environment
Familiarity with the automotive industry or commercial business operations is advantageous

What we offer

We value our employees and are committed to creating a supportive and inclusive workplace. We offer competitive remuneration commensurate with experience, along with a range of benefits designed to enhance your wellbeing and career development. Our team enjoys a collaborative work culture where contributions are recognised and growth opportunities are actively encouraged. We provide ongoing training and development opportunities to help you enhance your skills and progress within your role. Additionally, we maintain a focus on work-life balance, allowing you to balance your professional responsibilities with your personal wellbeing.

Apply now

Who We're Looking For

Young, energetic and positive personality
Responsible and organised
Good attention to detail
Comfortable communicating with customers
Basic computer skills, especially Microsoft Word and Excel
Good written and spoken English
Able to work independently and as part of a team
Willing to learn and take on new responsibilities
Prior administrative experience is preferred but not essential

Candidates with no prior experience are welcome to apply. Applications will be considered on a case-by-case basis based on attitude, willingness to learn, and suitability for the role.