Administrative Assistant

ROLE

• Provide sales and marketing support for Lubrizol Advanced Materials in Southeast Asia to ensure effective and efficient operations.

RESPONSIBILITIES

Sales Support:

• Run sales report from BOBJ
• Manage the administration of daily sales tasks
• Work with sales team and input forecast into the rolling forecast system
• Input pricing for approval through Vendavo
• Organize sample stocks and dispatch samples to customers
• Organize promotional brochures
• CRM systems management including Sharepoint, SAP and CRM
• Update standard and customers price lists
• Update end-user reports
• Organize prototype stocks
• Compile and share success stories
• Manages distributor agreements and SAP purchases
• Organize customer seminars and internal meetings
• Make Travel Arrangements (Flight / hotel / taxi bookings)
• Arrange accommodation and transfers for overseas visitors
• Manage and update office room keys

Marketing Support

• Track market trends publication, capture in database and share with the team
• Maintain customer database to be used for e-blasting
• Work with Marketing Managers to develop e-newsletter
• E-blast and provide analysis report to measure effectiveness
• Organize trade events (e.g. exhibitions)

KNOWLEDGE/EXPERIENCE

• Possess Diploma qualification or above
• Proficient in written and oral English. Knowledge of Chinese is an added advantage
• Proficient in digital marketing platform
• Proficient in office administration and secretarial practices and procedures, such as business letter writing and the operation of common office equipment, including computer applications related to the work.