We are seeking a proactive and detail-oriented Administrative Assistant to support ourdaily operations. This role is crucial in ensuring smooth office functions, handling a broad range of administrative tasks, and providing support to managers and colleagues. The position reports directly to the HR Manager.
Duties & Responsibilities
- Manage requisitioning and inventory of office, pantry, and cleaning supplies to ensure adequate stock levels.
- Provide end-to-end administrative support, including travel arrangements (flights, visas, hotel bookings, and travel insurance).
- Maintain accurate and up-to-date employee records, including organisational charts.
- Oversee office maintenance contracts and coordinate servicing schedules (air-conditioning, carpet cleaning, office cleaning, etc.).
- Perform data entry and maintain proper filing and e-filing systems for efficient record retrieval.
- Support insurance administration, including employee medical coverage, claims processing, and annual renewals.
- Assist with staff welfare initiatives, including company events and team-building activities.
- Handle correspondence, emails, and phone calls professionally and promptly.
- Support HR with basic leave and attendance tracking and records maintenance.
- Undertake ad hoc projects and tasks as assigned by management.
Requirements
- GCE O Levels and above
- At least 1 year of relevant experience
- Proficient in Microsoft Office (Word, PowerPoint, Excel)
- Strong communication and interpersonal skills with a positive working attitude
- Ability to work both independently and collaboratively as part of a team
