Administrative Assistant

Assist the Building Manager and Property Officers in the day-to-day administrative duties.

Be proficient in handling complaints with good knowledge of computer applications like Microsoft Words, Excel and Power Point.

Coordinate with the SO Rep on events setup and logistic support including the reservation of car park lots and vehicle clearance

Man the Call Centre during Normal Office Hours and be proficient in handling complaints with good knowledge of computer applications like Microsoft Word, Excel and Power Point.

As part of the Company Emergency Response Team (CERT) as and when required.

Assist in consolidation and reporting of FM spend under the responsibility of JLL

Ensure site documentations and filling are in order

Handle general administrative works for HDB sites

Manage and maintain proper records of site information and register of tenants particulars and information

Verify invoices for works completed and goods received.

Work with HQ finance and site team in vendor invoices processing

Handle tenants and public enquiries and feedback through calls, email, walk-up )

Administrate tenants air-con extension billing (if required)

Issuance of Purchase Order to vendors through HDB system

Assist with tenants communications, preparation of circulars and managing of tenants correspondences

Handles events request and coordinate team standby

Manage and maintain proper records of site information and register of tenants particulars and information

Co-ordinate, carry out and attend to promotional activities such as gift redemption, etc

Track tenants arrears, follow up with tenants on arrears payment as well as update arrears report

Any other duties as and when assigned