Administrative Assistant

Flexi-hours, 3 days a week for monthly SGD 1600

Summary:

We are seeking a detail-oriented Accounts Assistant to join our team in Ang Mo Kio on a full-time basis. The ideal candidate will be responsible for assisting with financial record-keeping, handling data entry tasks, managing invoices, processing payments, and supporting general accounting functions. The role also requires maintaining accurate spreadsheets, ensuring proper documentation, and generating financial reports.

Key Responsibilities:

1. Handle accounts receivable (AR) and accounts payable (AP) processes efficiently.
2. Perform data entry to maintain accurate financial records and update databases.
3. Minutes taking - document meetings and ensure timely distribution of notes.
4. Answer calls professionally, handle inquiries, and direct them as needed.
5. Manage Microsoft Office applications for documentation and financial reporting.
6. Process and verify invoices, payments, and receipts accurately.
7. Ensure proper documentation and filing of financial records for easy access.
8. Generate financial reports based on provided data and assist in preparing monthly statements.
9. Support reconciliation of accounts and banking transactions.
10. Coordinate office activities to ensure compliance with company policies.
11. Assist in administrative tasks such as scheduling, correspondence, and office organization.

Requirements:

1. Must be a Singapore Citizen or Permanent Resident (PR).
2. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for documentation and reporting.
3. Experience in data entry, minutes taking, and answering calls.
4. Strong organizational and communication skills.

Preferences:

1. Fluent in Mandarin & Hokkien to communicate effectively with stakeholders.