Administrative Assistant

Job Description:

• Answer phone calls, route callers, and respond to inquiries
• Sort and distribute incoming mail
• Receive goods delivered to the office
• Schedule servicing and maintenance of aircon/ water dispenser/ office equipment
• Ordering office (stationery & pantry) supplies and managing stocks
• Raise Purchase Requisitions & Goods Receiving Notice daily
• Filing of documentations including scanning
• Attend to any other admin office related matters
• Handling Company certifications (i.e. BCA, SLOTS, SCDF, ISO, BizSafe, etc.)
• Administer and update employees database timely and accurately
• Assist and support in the tracking of employees appraisal, contract and work pass renewals
• Handling full process and follow up employment applications for Work Permits, SPass and process NTS Workers repatriations and air tickets
• Arranging onboarding and offboarding for employees
• Arranging courses for employees
• Coordinate training and development programs to ensure all necessary certs and licences are obtained by the Company for audit and compliance to the various regulatory bodies
• Handling matters relating to Workers Dormitory arrangements, update residential address via MOM OFWAS, Coretrade, Levy Waivers and medical checkups
• Verify and process all medical claims pertaining to Work Injury Compensation and Foreign Workers Medical Insurance
• Maintain efficient filing system of internal, external and confidential documents
• Keeping abreast of changes in statutory HR regulations and ensuring compliance
• Other ad-hoc duties as assigned by the Management.

Job Requirements:

• At least GCE N/O/ITE qualifications
• Proven experience as an administrative assistant or office admin assistant
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills