Administrative Assistant

Job responsibilities

Work closely with management to provide manpower advisory and account support in line with company's business strategies.

Reporting to the General Manager, in charge of the HR & Account Administration Management as follows:

HR Matters

. Ensure the smooth running of day-to-day HR operational and administration activities.

. Assist in Monthly payroll processing timely and accurate and submission to statutory board (CPF, IR8A, IR21, NS Claims, Maternity/ Child Care Leave Claims, training grant, etc)

. Monthly management reports such as payroll cost centre, FWL, and manpower report.

. Assist in talent acquisition from review job description, job posting on portals, screening & shortlist candidates, arrange & conduct interviews, salary proposal, salary benchmarking, on/off boarding arrangement

. Work passes matters applications, renewals, cancellations, update of foreign workers particulars and address

. Leave and attendance tracking, training records and grants management.

. Remuneration programs including annual salary review, performance bonus payment, incentive programs, and rewards.

. Manage benefits program such medical / dental claims, rewards, and recognition awards etc.

. Familiar and ensure that company's policies and guidelines are in place with local statutory requirement and Employment Act.

. Proactive in improving overall HR procedures and efficiency to keep up with current market dynamics and the company's business demands.

. Work with department heads to prepare manpower planning, budgeting, and variance analysis.

. Manage and control manpower and HR department budgets.

. Good knowledge of Progressive Wages Model to ensure compiling to regulations

. Prepare and submit MOM & other statutory board HR-related surveys and updating of OED portal.

. Support and liaise with internal and external auditors on audit matters.

. Manage compliance, discipline, counselling, and handling grievances if any

. Organising company events and employee engagement activities.

Account Administration Matters

. Upkeep and maintenance of office, cleanliness, office equipment, office pantry, stationery, company vehicles and ordering warehouse materials

. Liaison renewal contracts with vendors, purchase requests

. Assist in courier and postage

. Picking up incoming calls

. Company's insurance renewal of WICA, H&S and fire protection insurance to all stores

. In charge of office lease/rental managing good relationship.

. Handling feedback and resolve issue efficiently.

. Liaison with property agents on lease matters. Market insight of rental pricing

. Key in General Ledger and Accounts Receivables into the computer every month.

. Maintain cash book and petty cash

. Record receipts for maintenance fund and sinking fund received

. Keying of monthly Accounts Receivable and issuing of cheques at Head Office

. Prepare and complete accounts of the proceeding month within 10 days of the new month

. Report to Accounts Officer in charge for all accounting and audit matters.

. Perform administrative functions such as answering phone calls.

Requirements:

. Minimum Diploma/Degree in any discipline in HR Specialization or related field

. At Least 3-5 years of HR and Account experience

. Full knowledge of Singapore Employment Act and manpower