Administrative Assistant

Administrative Coordinator

Hamilton Motor Company | Fully Remote (Singapore-based) | Full-Time

About Hamilton Motor Company

Hamilton Motor Company is a growing leader in aftermarket vehicle infotainment. We manufacture and sell replacement infotainment screens for cars, serving DIY customers as well as Lexus and Toyota dealerships. As we scale, we're looking for organised, detail-oriented people who can help keep our operations running smoothly.

About the Role

As our Administrative Coordinator, you'll work directly with the President and Warehouse Manager, serving as the operational backbone for a range of administrative and support functions. This is a great fit for someone who enjoys variety, takes ownership of tasks from start to finish, and communicates clearly with vendors, agencies, and teammates alike.

What You'll Do

• Prepare and submit administrative filings with government agencies (e.g. ACRA and IRAS), ensuring deadlines and compliance requirements are met
• Coordinate with company vendors to manage and process administrative documents
• File courier claims (e.g. UPS, SingPost, DHL) and monitor tracking information in support of our customer service team
• Track and report on employee hours and performance statistics
• Follow up with employees to gather documentation and details on expense claims

What We're Looking For

• Strong organisational skills and close attention to detail
• Clear, professional written and verbal communication in English
• Comfort managing multiple tasks and following up persistently until items are resolved
• Proficiency with standard office software (spreadsheets, email, document management)
• Prior administrative, operations, or office coordination experience is a plus
• Self-motivated and reliable in a fully remote environment
• Singapore Citizen, PR, or holder of a valid work pass

Schedule & Location

• Monday–Friday, 3:00 PM–12:00 AM Singapore Time (SGT)
• Fully remote

Remuneration

• Competitive monthly salary with CPF contributions and Annual Wage Supplement (13th month)
• Annual leave and benefits in accordance with the Employment Act