ADMINISTRATIVE ASSISTANT

Company: Gulf Engineering & Construction Pte Ltd
Location: 48 Lok Yang Way, Singapore 628647
Working Hours: 5 days, Monday to Friday, 8:30 AM - 5:30 PM

Job Overview

We are looking for an Administrative Assistant to support our daily administrative operations, with a strong focus on employee attendance administration and timekeeping. The role will involve monitoring attendance records, checking discrepancies and assisting with attendance-related matters using the Info-Tech attendance system.

Key Responsibilities

. Monitor and verify employees daily attendance and timekeeping records.

. Manage Info-Tech face scan attendance records, including checking IN/OUT records.

. Check and follow up on missing, late, early or incorrect attendance records.

. Process attendance adjustments and maintain proper records of approved adjustments.

. Prepare daily and monthly attendance reports.

. Assist with checking attendance records against timesheets and payroll records.

. Follow up with supervisors and employees on attendance discrepancies.

. Assist with general administrative and data entry work.

. Maintain proper filing and documentation of attendance and administrative records.

. Perform other general administrative duties as assigned.

Requirements

. Administrative experience will be an advantage.

. Experience in the oil & gas, marine or construction industry will be an advantage.

. Experience with Info-Tech attendance system, payroll or billing will be an advantage.

. Good computer skills, including Microsoft Office and/or Google Workspace.

. Good attention to detail and accuracy in handling attendance records.

. Good communication and organisational skills.

. Able to work independently and as part of a team.